Church offering count sheet, free and printable
An offering count sheet is the record two people make when they count the offering after a service: how many of each note and coin, the total, which fund each collection belongs to, and their signatures. It is the document an auditor asks for and the source of the income line on the return.
This one has a line for mobile money received during the week, because the return wants one figure and the treasurer should not need a second sheet to get it.
Offering count
Cash count and allocation
1. Notes
| Note | Count | Value (GHS) |
|---|---|---|
| GHS 200 | ||
| GHS 100 | ||
| GHS 50 | ||
| GHS 20 | ||
| GHS 10 | ||
| GHS 5 | ||
| GHS 2 | ||
| GHS 1 | ||
| Notes total | ||
2. Coins
| Coin | Count | Value (GHS) |
|---|---|---|
| GHS 2 | ||
| GHS 1 | ||
| 50 Gp | ||
| 20 Gp | ||
| 10 Gp | ||
| Coins total | ||
| Cash total (notes + coins) | ||
3. Allocation by fund
| Fund | Cash (GHS) | Mobile money since last count (GHS) | Total (GHS) |
|---|---|---|---|
| Main offering | |||
| Tithe (cash) | |||
| Thanksgiving / harvest | |||
| Building fund | |||
| Welfare | |||
| Other | |||
| Grand total |
Always count with two people present. Both sign. The cash total must equal the fund allocation total.
Free from getfold.org/tools. Print as many as you need.
How to use it
- Count with two people present, always, and both sign.
- Sort notes and coins by denomination and write the count of each. The sheet multiplies out.
- Record each collection against its fund: main offering, thanksgiving, building fund, welfare.
- Add mobile money received since the last count from the wallet or processor statement.
- The grand total goes to the treasurer's book and, at the end of the period, to the return.
Questions
- Why should two people count the offering?
- Because a count that one person made cannot be checked, and the person who made it is the one exposed if a figure is questioned. Two counters and two signatures protect the treasurer as much as the church.
- How do we record mobile money offerings?
- As a separate line on the same sheet, taken from the wallet or processor statement for the period since the last count, so the return has one income figure. A processor such as Paystack gives each payment a reference and the giver's name, which a plain merchant wallet does not.
Sunday's count recorded by fund in a minute
Other free tools
This sheet, filled in for you
Fold produces the return, the attendance and the count from records your team keeps as they go. Thirty days free, no card.